Kalo

Privacy Policy

Last updated: April 10, 2026

Effective date: April 10, 2026

This Privacy Policy describes how Kalo Software GmbH, Zollamtstraße 9, 67663 Kaiserslautern, Germany (“we”, “us”, or “the Company”) collects, uses, and discloses personal data when you use our marketing website at https://www.kalo.build (the “Website”). For product-specific services offered elsewhere under the Kalo or Kleio brands, separate notices may apply.

Contact: info@kalo.build.

By using the Website, you acknowledge this Privacy Policy. If you do not agree, please do not use the Website.

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated “Last updated” date. Where required by law, we will provide additional notice or request your consent.

  1. Information we collect

    Depending on how you use the Website, we may process:

    • Contact and signup data: for example email address, name, company, role, and similar fields you submit when signing up for updates or contacting us.
    • Technical and usage data: for example IP address, browser type, device information, approximate location derived from IP, pages viewed, and referring URLs.
    • Cookie and similar technology data: as described in our Cookie Policy.

  2. How we collect your information

    • When you submit forms on the Website (for example newsletter signup).
    • Automatically when you visit the Website, including through cookies and similar technologies where permitted.
    • Through third-party services integrated into the Website (for example email marketing and analytics), as described below.

  3. How we use your information

    We use personal data to:

    • Operate, maintain, and improve the Website.
    • Send transactional or service-related messages (for example responding to inquiries).
    • Send marketing or product updates where you have consented or where otherwise permitted by law.
    • Measure traffic and understand how the Website is used (where permitted, including after cookie consent where required).
    • Protect the security and integrity of the Website.
    • Comply with legal obligations and enforce our policies.

    If we intend to use your data for a new purpose not compatible with the original purpose, we will inform you as required by law.

  4. Legal basis for processing (GDPR Art. 6)

    We rely on the following legal bases:

    • Consent (Art. 6(1)(a)): for example non-essential cookies and certain marketing communications, where we ask for your consent. You may withdraw consent at any time without affecting the lawfulness of processing based on consent before its withdrawal.
    • Legitimate interests (Art. 6(1)(f)): for example Website security, fraud prevention, limited analytics compatible with expectations, and improving the Website. We balance our interests against your rights.
    • Legal obligation (Art. 6(1)(c)): where processing is necessary to comply with applicable law.

  5. How we share your information

    We use service providers that process personal data on our behalf and under our instructions where required by law. We select providers that offer appropriate contractual and legal safeguards where applicable. Categories of recipients include:

    • Intuit Mailchimp (The Rocket Science Group LLC, USA) — email list management and marketing automation when you sign up for updates. See Intuit's Global Privacy Statement.
    • Google Analytics (Google LLC, USA) — aggregated Website usage statistics. Where required, analytics is activated only after you provide consent through our cookie banner. See Google's Privacy Policy.
    • CookieYes — consent management for cookies and similar technologies on the Website.
    • Hosting providers — for example infrastructure used to serve the Website (which may include providers such as Vercel, Inc., USA, depending on deployment). See the relevant provider's privacy notice for details.

    We may also disclose information if required by law, to respond to lawful requests by public authorities, to protect our rights, privacy, safety or property, or in connection with a business transfer (for example a merger or asset sale), as permitted by law.

  6. International data transfers

    Some service providers may process data outside the European Economic Area, including in the United States. Where such transfers occur, we implement appropriate safeguards as required by GDPR, such as EU Standard Contractual Clauses or other approved mechanisms, in addition to technical and organizational measures.

  7. Retention

    We retain personal data only as long as necessary for the purposes described in this policy, unless a longer retention period is required or permitted by law. For example:

    • Newsletter and marketing data: until you unsubscribe or we delete the list in accordance with our retention practices.
    • Server and security logs: typically up to 90 days, unless longer retention is needed for security investigations.
    • Legal claims and compliance: as required to resolve disputes or meet statutory retention obligations.

  8. Your rights

    If you are in the EEA, UK, or Switzerland, you may have the right to access, rectify, erase, restrict processing, object to processing, data portability, and to withdraw consent where processing is based on consent. You may lodge a complaint with your local supervisory authority.

    To exercise your rights, contact us at info@kalo.build. We will respond without undue delay and, in principle, within one month, subject to permitted extensions for complex requests.

    Marketing emails include an unsubscribe option where applicable.

  9. Cookies

    We use cookies and similar technologies. Non-essential cookies are used only where permitted, including after consent through our cookie banner where required. See our Cookie Policy for details.

  10. Security

    We implement appropriate technical and organizational measures to protect personal data, including encrypted transmission (TLS) where applicable. No method of transmission or storage is completely secure; we cannot guarantee absolute security.

  11. Third-party links

    The Website may contain links to third-party sites or services. We are not responsible for their privacy practices. Please review their policies before providing personal data.

  12. Privacy contact

    Questions about this Privacy Policy or our processing of personal data: Kalo Software GmbH, Zollamtstraße 9, 67663 Kaiserslautern, Germany, info@kalo.build.